Course Objectives.

• Determine filing and archiving requirements and rules
• Understand needs of filing systems
• Be familiar with professional filing and archiving systems
• Maintain a unified filing system..
• Have index for all existing records.
• Maintain  well controlled computerized filing system
• Have a unified well organized filing and archiving procedures

Who Can Benefit?

• Procurement and administration employees:
• who deal with or manage suppliers, contractors and buyers
• who have a direct impact on the success of the company
• who are looking to improve their own filing and archiving awareness

Course Outline.

• Filing and archiving:
•  Useful Terms
• Filing and Archiving Definition
• Filing and Archiving Rules
• Filing and Archiving Requirements

• Functional Requirements
• Performance Requirements
• Documents and Records Requirements
• Security Requirements

•   Professional Filing and Archiving Systems

• Needs of Filing Systems
• Filing Systems 1, 2, 3, 4,
• Selecting Filing System
•    Changing Filing System

• Records Management

• Classifying Records
• Records Cycle
• Records Creation and Design
• Forms Management and Control
• Storing of Records
• Retaining & Disposing of Records

• Modern Office Technology

• Using Current Technology in Filing and Archiving
• Modern Office Technology & Electronic Filing and Archiving
• Office Practices & Retention
• Applying Rules Using Excel
• E-Filling & Archiving

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