Course objective

• Establishing an understanding of the Procurement Life Cycle
• Identifying procurement requirements in projects
• Exploring types of commercial relationships
• Evaluating, selecting and monitoring suppliers
• Understanding the basics of a contract
• Managing the ongoing contract Negotiating with vendors
• Final acceptance and administrative closure
• Practical issues in vendor and quality management and apply cause and effect analysis to identify possible resolutions
• Best practices in vendor management
• Best practices in quality control and vendor performance evaluation to avoid problems, ensure minimal rework and enable realistic estimates
• Key concepts and techniques for managing relationships

Course outlines:

• Introduction to Procurement
  • Why organizations procure goods and services
  • Definition of Procurement, and how it fits into the Project Life Cycle
  • Types of supplier relationships
  • Supplier relationship models
  • Roles and accountabilities of procurement and project professionals.
• Looking at Things from the Vendor Perspective
  • The engagement management process
  • Stakeholder analysis
  •  Due diligence
  • Defining high-level requirements
• Starting on the Right Path
  • Defining the engagement approach
  •  Defining warranties and remedies
  •  Defining requirements
  • Kick-off meetings and work sessions
• The Procurement Management Life Cycle
  •  Procurement Planning Phase overview and activities
  • Determining procurement management requirements
  •  Conducting the make-or-buy analysis
  •  Weighing cost against benefit (cost-benefit analysis)
  •  Identifying and quantifying benefits

• Risk Management for Vendor/Supplier Relationships
• Developing procurement Statements of Work
• Options for gathering required information (EOI, RFP, RFT, ITR)
• Developing assessment criteria
• Creating a tender evaluation plan
  • Selecting the right contract type
  •  Developing a Contract Management Plan
  • Negotiating the contract
  • Establishing performance standards and measures
  • Managing Quality
  • Defining quality management
  •  Quality control through the gating process
  • Developing acceptance criteria
  •  Quality control: testing, reviews, and audits
  • Managing Relationships
  •  Relationship development process
  •  Contract negotiation strategies
  • Client/vendor relationships
  • Vendor performance evaluation
  • Managing conflict

• Administer Procurements
  •  Administer Procurements Phase overview and activities
  •  Managing the Vendor Relationship
  •  Designing a Relationship Management Plan
  • Measuring and monitoring vendor performance
  • Managing risk.
• Managing and Controlling Vendors and Projects
  •  Managing performance expectations
  • Status reporting
  • Performance and relationship reviews
• Accountability
• Termination
• Managing Change
  • Scope and resources changes
  •  Requirements changes
  • Estimating change reserves
  •  Dealing with change control
• Close Procurements
  • Close Procurements Phase overview and activities
  • Assessing success
  • Conducting final testing, acceptance and handover
  • Reviewing the contract
  • Identifying and documenting lessons learned

Call Us Now